How can we help?

You can be surveying within five minutes. The app works fully without an account.

1. Install the app from the App Store or Google Play and open it. A short welcome tour runs once, then the app asks you to pick your region (that sets spelling, units and currency) and whether you would like to share anonymised insights.
2. Add your company details. Tap “Settings” (the gear, bottom right), stay on “Profile”, fill in “Company Details” and tap “Save Company Details”. A company name is needed before you can start a survey, and these details print on every report.
3. Choose a survey type. On the home screen, tap “General Inspection” for snagging, tenancy or general condition work, or “RICS-aligned Survey” for a Home Survey (Levels 1 to 3) or a Commercial Survey. The round + button offers the same choices. Not sure? See Which survey type should I use?
4. Agree and start. Read the “Surveyor Responsibility” note and tap “I Agree & Continue”.
5. Work through the sections. Fill in the property and client details first, then the rooms, elements, photos and ratings that apply to the property.
6. Check and send the report. Open the report preview, read it through, tap “Save”, then “Share”. See Preview and finish the report.

For a fuller walk-through, read Getting started. On the app's home screen, “How to choose and complete a survey” opens a short guide inside the app.

PropertySurvey Pro is free to download and use. You can complete General Inspections, Home Surveys and Commercial Surveys, preview the report and share the PDF without paying. Pro is an optional subscription for people who survey often or want their own branding.

Free reports carry a small Produced with PropertySurvey Pro™ footer. Prices are on the pricing page. To upgrade, see Upgrade to Pro.

Where to find it:SettingsProfileRegion & Language

Pick your country under “Select Region”. The app then matches it everywhere:

• Spelling and terms in the app and in the PDF.
• Currency for costs.
• Temperature: °C, or °F for US regions.
• Tax label on your company details (VAT, ABN, GST and so on).
• AI wording, so AI Polish and the summary write in your regional English.

Where to find it:SettingsProfileText Size

Free for everyone, in app version 1.7.0 and later.

1. Open “Settings” and stay on “Profile”.
2. Under “Text Size”, tap “Match my phone” to use the text size set on your phone, or tap a size from “Smaller” to “Largest”.
3. The app changes straight away. Tap another size if it does not suit you.

• Match my phone is where the app starts. On an iPhone or iPad, the phone's size is in Settings → Display & Brightness → Text Size. On Android it is usually Settings → Display → Font size.
• Very large phone sizes are shown at the app's “Largest”, so every screen still fits.
• Only the words in the app change. Your reports, the report preview and the PDF your client gets stay the same.
• The size is saved on each device, so your phone and tablet can be different.

Where to find it:SettingsProfileTips

The first time you reach a new feature, a short tip explains it. Tap “How it works” to see the steps in the app, with a button to open this help page. Only one tip shows at a time.

• Tap “Got it” to hide a tip. It also goes once you use that feature.
• Tap the “?” beside a feature's name at any time to see how it works.
• To stop tips, turn off “Tips” in Settings → Profile. “Show all tips again” brings back every tip you have hidden.
• Tips are saved on each device.

You never need a signal to survey. Rooms, photos, ratings, floor plans, signatures and the finished PDF all work offline.

These need a connection: live weather, the UK EPC lookup, soil data, the AI tools and cloud sync. If you are offline, tap them again once you have signal. Only cloud sync retries by itself.

Cloud sync PRO: when you are signed in with Pro, each survey backs up automatically and appears on your other devices. Tap the cloud icon on the home screen, or “Sync Now” in SettingsSharing, to sync straight away.

Tap the sun, moon or screen icon at the top of the home screen to switch between light and dark. The app starts by following your phone's setting; once you tap the icon it keeps the look you chose.

Reports and PDFs always show in light mode, so they print and read the same for your client.

Updates come through the App Store or Google Play, like any other app. Turning on automatic updates for your phone keeps you on the latest version.

• After an update, a “What's New” message may appear once. Tap “Got it, thanks!” to close it.
• Your version number is at the bottom of SettingsHelp & Legal. Please include it if you contact support.
• Updating never deletes your surveys.

1. On the home screen, tap the “GET PRO” badge at the top. Tapping any feature marked Pro also works.
2. Choose monthly or yearly. If a free trial is offered, the button says so.
3. Confirm with Face ID, your fingerprint or your store password. You pay Apple or Google, not us.
4. You will see “Welcome to Pro!”. Pro features unlock straight away on this device.

Pro belongs to the Apple ID or Google account that bought it. To use it on another phone or tablet, see Restore Pro on a new or reset device. Then sign in to bring your surveys across (Sign in, sign out and reset your password).

If you have paid for Pro but the app shows the free version, restore your purchase. It is free and does not charge you again.

1. Make sure the phone is signed in to the same Apple ID or Google account you used to buy Pro.
2. Tap “GET PRO” on the home screen, then tap “Restore”.
3. Or go to SettingsHelp & LegalManage subscription and choose “Subscription & billing”.

If you see “No previous purchase found to restore.”, the phone is probably signed in to a different store account, or the subscription has ended. Check in your store account (links in Manage or cancel your subscription).

Where to find it:SettingsHelp & LegalManage subscription

This shows your plan and lets you change or cancel it. Apple or Google handle the billing, so cancelling happens in your store account:

• iPhone or iPad: Settings app → your name → Subscriptions. Apple's help (opens in a new tab).
• Android: Google Play → your profile picture → Payments & subscriptions → Subscriptions. Google's help (opens in a new tab).

When Pro ends: your surveys stay on the phone. If you have more than 25, you can still open them, but you cannot start a new survey until you are within the free limit of 25. Cloud backups are deleted 30 days after Pro ends, so export anything you need first (Back up or move surveys with a JSON file).

Where to find it:SettingsSharingLogin / Register

Signing in is part of Pro. It backs up your surveys and lets you open them on another device. Free users can use the app fully without an account.

1. Tap “Login / Register”.
2. Choose “Sign in with Google”, “Sign in with Apple”, “Sign in with Microsoft” (a personal, work or school account), or an email and password. For a new email account, tap “Sign Up”. The password needs at least 8 characters, including a capital letter and a number.

Forgotten password: on the sign-in screen tap “Forgot Password?”, enter your email and tap “Send Reset Link”. Check your inbox (and spam folder) for the link.

Sign out: SettingsSharingSign Out. Signing out does not cancel Pro.

With Pro:

1. Install PropertySurvey Pro on the new device.
2. Restore Pro: tap “GET PRO”, then “Restore”.
3. Sign in with the same account as before: SettingsSharingLogin / Register. Your surveys and photos download.

On Free:

1. On the old phone go to SettingsSharing and tap “Mass Export (JSON)”. Save the file somewhere you can reach from the new phone, such as email or cloud storage.
2. On the new phone go to SettingsSharing, tap “Import Survey Data (JSON)”, tick “Survey Records” and “Company Profile”, and choose the file.

Free monthly allowances (AI and Smart Build) are counted on each device.

• On your phone: every survey is saved on the device first. On Free that is the only copy, so deleting the app deletes those surveys. Export a backup now and then (JSON backup).
• In the cloud PRO: when you are signed in with Pro, surveys and photos are also backed up securely and can be restored on another device.
• Limits: Free stores up to 25 surveys on the device; Pro up to 5,000. To make room, export or delete finished surveys.
• If Pro ends: cloud backups are deleted after 30 days. Accounts not used for 365 days are also removed.

The full policy is in SettingsSharing under “Cloud Data Retention Policy”, and in SettingsHelp & LegalStorage Limits & Quotas.

You are responsible for your clients' personal data in your surveys (you are the data controller). Delete surveys you no longer need to keep.

A JSON file is a backup copy of your survey data that you can keep on a computer or load into the app again.

• Back up everything: SettingsSharingMass Export (JSON).
• Back up one survey: open its report, tap the “i” button, then “Download”.
• Load a backup: SettingsSharingImport Survey Data (JSON). Tick “Survey Records”, “Company Profile” or both, then tap “Select JSON File”. Importing a Company Profile replaces your current company details.
• Pro also has an import button on the home screen.

Photos: without Pro cloud sync, photos are not included. With Pro, the file holds secure links to your cloud photos, so they come back when you import.

Where to find it:HomeRecent Surveys

• Search: type in “Search surveys...” to find a client name, address or reference.
• Filter by date: use the dropdown beside the search box (All Time, Past 7 Days, Past 30 Days and so on).
• Delete one: tap the bin icon on the survey's row and confirm.
• Delete several: tap the tick-box icon by the survey count, choose the surveys, then delete.
• Delete by age: tap the grey bin icon by the survey count. Check the option before tapping “Delete Now”: it starts on “Every Single Survey In System”. Choose, for example, “Older than 90 Days” instead.

So that no survey is forgotten, the home screen flags drafts that have been left unfinished:

• A badge such as “Unfinished 4 days” appears on the survey. It turns amber after 3 days and red after 6.
• A line above the list counts your drafts in progress and how many have been waiting a long time.
• The app sends a reminder on your phone 48 hours after you last saved an unfinished survey. Nothing is sent over the internet.

Finish the report, or delete the survey, and the badge and reminder go away.

Where to find it:SettingsSharingDanger ZoneDelete Account

This option shows only while you are signed in. Tap “Delete Account”, then “Yes, Delete Permanently”. It erases your login, everything backed up in the cloud, and the surveys stored on that phone. It cannot be undone, so export anything you want to keep first.

You can also delete your account from a computer on the delete account page.

On a computer, go to the export page and sign in with your PropertySurvey Pro account. You can download all your synced surveys, or one at a time, as a ZIP file containing the survey data and full-size photos. Keep the window open while it builds; large accounts take a minute or two.

This is for backups and record keeping. The formatted PDF reports are made in the app.

Where to find it:SettingsHelp & LegalContribute anonymised insights

When you first use the app it asks once whether you would like to help build industry benchmarks. It is optional, and you can switch it off at any time with the toggle above.

• When: only when you run AI photo analysis.
• What is shared: the type of issue found, its severity (low, medium or high), the tags you approved, and your country.
• What is not: names, addresses, client details, photos and your report wording.
• A pseudonymous counter used to stop abuse is kept for up to three days and is never published.

Trends are published on prosurvey.app (opens in a new tab) only once enough surveys are included to keep them anonymous.

Tap “RICS-aligned Survey” or “General Inspection” on the home screen, or the round + button, which asks “What would you like to create?”.

All three are free. Home and Commercial surveys have a “?” beside each section, field and rating with short guidance on what to record.

Where to find it:HomeRICS-aligned SurveyHome Survey — Levels 1–3

1. In “A Instruction”, set the “Agreed Home Survey Level” and the instruction details.
2. Record the property in “C About the property”.
3. Work through “D Outside the property”, “E Inside the property”, “F Services” and “G Grounds”. Rate each element, add what you saw and photos. Levels 2 and 3 add repair, timing and further-investigation fields.
4. Complete the overall opinion, legal matters, risks, declaration and next actions. If the client agreed a valuation or reinstatement cost, see Adding a valuation to a Home Survey.
5. Open “Readiness & report”. It lists anything missing, such as unrated elements or a Not inspected rating without a reason. It warns but never locks you out.

You can rename elements and add your own in each section. Reports start as Draft; change the status to Final only after your review, then tap “Finish & report”.

Where to find it:Home SurveyA InstructionAdditional Services

A market valuation and an insurance reinstatement cost are optional services you can add to a Home Survey at any level. Both are off for every new survey and are free to use.

1. In “A Instruction”, switch on “Market Valuation”, “Insurance Reinstatement Cost” or both, matching what the client agreed in your terms of engagement.
2. A new step, “J Property Valuation”, appears after the risks. The declaration moves to K and further investigations and next actions to L. With both switched off, the report keeps its usual letters.
3. In “Market Value”, record the purpose and valuation date, then choose how the value is reported: “Report it here”, “Withhold it” until further investigations are complete, or “Separate report”.
4. Record the tenure (and the lease details for a leasehold), the floor area and how it was found, and untick any standard assumption that does not apply, saying why.
5. Add any special assumptions, your valuation approach and market commentary, and your comparable evidence. Tick “Print the comparables in the report” to show them in the report; otherwise they stay in your file.
6. If market conditions call for it, switch on “Report Material Valuation Uncertainty” and write your statement.
7. For a reinstatement cost, enter the figure, how it was calculated and what it includes and excludes.
8. In “Valuer”, add your RICS membership number and confirm the statements that apply. Your Registered Valuer status also prints under your sign-off.

Figures print in the report in your report currency, in figures and in words. “Readiness & report” lists anything a valuation report needs that is still missing, and warns if CR3 items or further investigations are open while a value is reported.

Where to find it:HomeRICS-aligned SurveyCommercial Survey

1. In “1 Instruction & reliance”, choose the “Commercial Instruction Type”: building condition survey, technical due diligence, or schedule of condition. Record the purpose, scope, reliance and any urgent safety matters.
2. In “2 Property, access & information”, record access, documents and specialists.
3. Work through the schedule: “A Site, access and grounds”, “B Structure and external envelope”, “C Internal construction and fit-out”, “D Building services” and “E Compliance and property records”. Give each element a priority and add notes and photos.
4. Complete “S Summary, risks & actions” and the declaration, then open “Readiness & report”.

A schedule of condition is a factual record of condition on the day. It does not become technical due diligence, a schedule of dilapidations or a legal opinion. Keep the report as Draft while checking it, and change it to Final only after review.

Where to find it:Homea finished surveyStart follow-up visitor the same button at the bottom of the report

Going back to a property? Start a follow-up visit instead of a new survey, so you do not type the same details twice. It works for General Inspections, Home Surveys and Commercial Surveys.

1. On the home screen, find the finished survey and tap “Start follow-up visit”.
2. The app makes a new draft of the same survey type, dated today, with the same reference plus -V2 (then -V3, and so on).
3. Work through the survey as usual. Under each reading and rating you see what it was last time, so you can record what you find today.

• Copied across: the client and property details, rooms and outside areas, the list of survey elements, the floor plan, the planning check and your report wording.
• Starts empty: readings, condition ratings, element ratings, photos, notes and the signature.
• A banner at the top shows which visit this is and the date of the last one.
• The report and PDF say Follow-up visit 2 under the title and name the previous visit's date and reference, in every report layout.

Changes since last visit PRO: the report and PDF add a section showing each room's readings and condition ratings then and now, element ratings that got better or worse, and before-and-after photos. Rooms you did not revisit are left out, and new rooms are marked New.

The follow-up is its own survey. Deleting the earlier one keeps the comparison table but removes its photos from it.

Wherever you see a “Photos” area or a camera icon, tap it and choose:

• “Take Photo” to use the camera.
• “Photo Gallery” to pick up to 10 photos you have already taken.
• “Browse Files” for JPG or PNG photos saved in Files or a cloud drive.

The first time, your phone asks for permission to use the camera or photos. Tap Allow. If you said no by mistake, turn it on in your phone's Settings app under PropertySurvey Pro.

Tap a photo once it is added to give it a caption or mark it up (Photo captions and markup). Pro can stamp the date and time on photos (Photo timestamps).

Where to find it:Open a surveya room, outside area or survey elementtap a photo

1. Tap any photo in a room, an outside area, or an element of a Home or Commercial survey to open it full size. Just after you add a photo, a “Photo added. Mark it up?” bar shows for a few seconds: tap “Mark up” to open that photo straight away (it stays hidden when tips are turned off in Settings).
2. Caption (free): type or dictate a short note about what the photo shows.
3. Markup PRO: tap “Circle”, “Arrow”, “Draw” or “Label”, pick red, yellow or white, and drag on the photo. “Undo” takes off the last mark and “Clear” takes them all off.
4. Tap “Save”. The “X” at the top and the phone's Back button save too; “Cancel” leaves without saving.

Once any photo in a room, area or element has a caption, the report numbers its photos and prints the captions under them, such as Photo 2: Cracked render above the bay window, so your written findings can refer to them. Anything with no captions looks exactly as before.

Your markup is drawn over the photo, not saved into it, so the original photo is kept untouched as your evidence. If you stop paying for Pro, markup you already added still shows in the report, and you can remove it.

Where to find it:Open a General InspectionRoom AnalysisAdd Room

Add one entry for each room you inspect, then record:

• Condition of the cleanliness, fixtures, flooring and walls.
• Damage notes and any maintenance required.
• Photos: a wide shot for context plus close-ups of each defect.
• Temperature and humidity, if you tick “Include Atmospheric Readings”.

Type, dictate with the microphone, or tidy your notes with AI Polish. Tap “Analyze Images with AI” for a suggested description of a photo (AI Polish and photo analysis).

Where to find it:Open a General InspectionExternal AnalysisAdd External Area

Add each area you inspect: pick “Front Elevation”, “Rear Elevation”, “Side Elevations”, “Roof / Chimney Stacks” and so on, or name your own. Rate the roof, guttering, walls, windows, doors and ground level, and record defects such as cracked render or slipped tiles with photos.

“Analyze Images with AI” suggests a description of a photo. Free includes 3 uses a month; Pro can use it daily. Always check what it says against what you saw.

Where to find it:Open a General InspectionOn-site ToolsAdd an assessment

Five free calculators that work offline. Tick “Include in report” and each result appears in the report with your comment.

• Crack Damage Category (BRE Digest 251): enter the crack width and any signs such as sticking doors, and get the category (0 to 5) with the recommended action.
• Japanese Knotweed: three questions give the A to D category used by lenders, with next steps.
• Stair Geometry Check: measure the rise and going to check them against Approved Document K or one of ten other national codes.
• Roof Pitch & Rafter: the pitch, rafter length and true roof area from a few measurements.
• Floor Area: add up rooms on a GIA, GEA, NIA or IPMS basis, in m² and sq ft.

Where to find it:Open a General InspectionFloor Plan(Home and Commercial: “Optional Report Enhancements”, then “Floor plan & AR scan”)

Choose “Draw Plan” to draw it yourself, “Upload Image” to use an existing plan, or “Scan a room with AR” PRO to scan it.

Drawing:

• Draw walls; they snap to each other and to square angles.
• Trace a room to get its floor area in m² or ft².
• Place doors and windows on the walls.
• Set the scale by drawing along something you have measured, such as a door, and typing its length.
• Drop condition markers and photo pins to show where each problem is.

AR scanning PRO needs an iPhone or iPad with LiDAR (Pro models) on iOS 16 or later. In the editor tap “Scan a room”, name the room and walk around it slowly. Scan more rooms and each one appears beside the last; drag its “Move room” tab to slide it into place. On other devices the scan option does not appear, and you draw instead.

Tap “Save” (with the tick) to add the plan and its key to the report. The ⋮ menu has “Export as PDF” for the plan on its own, and “Units” to switch between metres and feet.

Where to find it:Open a General InspectionWeatherFetch Weather(Home and Commercial: “Optional Report Enhancements”, then “Weather & orientation”)

Weather affects how defects show, so the report records it. With Pro, tap “Fetch Weather” and the app fills in the temperature, humidity, wind and conditions at the property's address. If the survey date is in the past, it looks up the weather for that date instead. If the address is imprecise, tap “Pinpoint Property” to place it on the map, then “Confirm Location”.

• Daily limit: weather comes through our shared service, with a daily limit on each device. To remove it, add your own weather key.
• Rain radar: the small map shows rain from the last two hours. It can run about ten minutes behind, and shows nothing when it is dry, which is correct.
• Your own readings: you can type or correct every value.

Where to find it:Open a General InspectionSoil & Drainage(Home and Commercial: “Optional Report Enhancements”, then “Soil & drainage”)

Ground conditions matter for subsidence and foundation movement.

1. Tap “Set Location” to put the pin on the property's address, or place the pin on the map yourself.
2. Tap “Fetch Soil Data for Pin Location”.

• The app looks up clay, sand and silt levels, pH, organic carbon and nitrogen from ISRIC's global SoilGrids database, then works out the soil type and how well it drains. High clay content can mean shrink-swell risk.
• Choose a depth layer to see the ground below foundation level.
• The soil database can be slow, so give the lookup a little time.
• In built-up areas the app searches outwards for the nearest soil data. If none exists nearby, it says so.

Where to find it:Open a General InspectionPlanning & Constraints(Home and Commercial: “Optional Report Enhancements”, then “Planning & Constraints”)

Find out in one tap whether the property is listed, in a conservation area or in a flood zone, from the public registers for where it is.

1. Fill in the property address first: in “Survey Details” for a General Inspection, or in “Instruction” for a Home or Commercial Survey.
2. Tap “Check this address”. Each result shows where it came from, with a link to the register entry.
3. If the address lands in the wrong place, tap “Move the pin”, put the pin on the building and check again.
4. Add anything else you know in “Your notes”, such as what the council told you.

• Where it works: England, Wales, Scotland, Northern Ireland and the United States. It follows your region in SettingsProfileRegion & Language, and is hidden where there is no public register to check.
• What it checks: listed buildings, conservation areas and flood zones in England, Wales and Scotland, plus scheduled monuments and World Heritage Sites. England also has tree preservation orders and Article 4 directions. Northern Ireland covers listed buildings and scheduled zones. In the US it checks the National Register of Historic Places and FEMA flood zones.
• Not covered by open data: the screen and the report say what to check yourself and where, for example Northern Ireland's flood maps, or a US city's own historic districts.
• Listed buildings are mostly recorded as a single point, so the check looks 30 metres around the address and says so.
• The report and PDF show each result, your notes, the date of the check and the registers used. On Home and Commercial Surveys they print with the other optional report enhancements. Untick “Include in report” to keep them out.
• Home Surveys: tap “Add to Pre-inspection research” under the results to add them to your pre-inspection research, one line per result, below anything you have already written. You can edit them there like the rest of your research. If you do, untick “Include in report” so they do not print twice.

This is not a legal search. Registers can be out of date or incomplete, so confirm anything important with the local planning authority.

Where to find it:Open a General InspectionEnergy Performance Certificate (EPC)(Home and Commercial: “Optional Report Enhancements”, then “Energy & EPC”)

• UK lookup PRO: tap “Fetch UK EPC Data”. The app uses the survey's address to find the property on the government register and fills in the ratings, floor area and expiry date.
• Other countries: choose your scheme under “Energy Reporting Scheme” (15 options, including Ireland BER, US HERS and Australia NABERS) and pick the ratings by tapping the scale. The report draws the right chart for that scheme.
• Recommendations: you can add energy-saving recommendations in their own box.

To leave EPC out of reports, turn it off in SettingsProfilePDF CustomizationVisible Narrative Sections PRO.

Where to find it:Open a General InspectionHHSRS Scoring(switch it on in SettingsProfileHHSRS Scoring)

Scores housing hazards using the official HHSRS formula, as amended in 2026. It is part of General Inspections only.

1. Add only the hazards you judge to be present. Quick buttons cover damp and mould, excess cold, fire and falls; “Other…” has all 21.
2. Set the likelihood of harm over the next 12 months on the slider.
3. Split the likely harm across the four outcome classes so they add up to 100%. The buttons help with this.

The score, band and category update as you go. A score of 1,000 or more is a Category 1 hazard. Link the rooms where you saw evidence, add notes, and the report shows each hazard clearly.

Where to find it:Open a General InspectionSurvey DetailsProperty Age / Construction Era

Choose “Pre-1919 (traditional / solid wall)” for older buildings. The AI then favours advice suited to breathable traditional materials such as lime and timber.

Where to find it:Open a General InspectionEssential Costs

• “Standard Items” adds common jobs from four groups: general maintenance, structural and exterior, interior repairs, and further surveys and inspections.
• “Add Custom Cost Item” adds anything else, with your own description and price.
• “Hide Amounts in Report” lists the items without prices.

The report totals them in a table, in your region's currency.

Where to find it:Open a General InspectionScott Schedule(in a Home or Commercial survey: Optional Report EnhancementsScott schedule)

A Scott schedule answers a claim item by item: each side's case and costs side by side, with a column left for the reply, the agreed position or the decision. Use it to respond to a letter of claim, a schedule of dilapidations or a list of defects.

1. Switch on “Include in this report”.
2. Under “Court, tribunal or protocol”, pick the template. It sets the parties' names, the column headings and the response wording, and says where they come from. Templates for your region come first; the rest are under “Other jurisdictions”.
3. Choose who you are preparing it for, then add the parties, the document you are answering and its date.
4. Tap “Add item”, or “Add from survey findings” to start items from the rooms and outside areas you have recorded, with their notes and photos.
5. For each item, record the claim, your findings, the response with quick reasons, the works and costs, and photos. Housing templates also take the date the defect was reported and the works dates.

Each text box offers Smart Build wording for the template's kind of dispute, with its parties' names: the allegation, your findings, the response, each side's works and the overall comments.

The report prints the schedule after the sign-off, on landscape pages, with the totals (adding tax when the survey's costs do) and each item's photos. When you share, you can send it with the report, as a second PDF, or on its own.

If you never prepare Scott schedules, turn off “Scott Schedules” in Settings → Profile, and the schedule leaves your surveys. Schedules you already recorded are kept.

Where to find it:SettingsProfilePhoto Timestamp Overlay

With Pro, the date and time are printed on your survey photos automatically, as a dated record of what you saw. It is on by default; switch it off with the toggle above.

“Photo Timestamp Source” chooses which time is used: when the photo was originally taken, or when you added it to the survey.

Where to find it:Open a General InspectionSurvey DetailsReport Type / Title

Pick a ready-made title, or tap “Add Custom Title” and type your own. The app remembers it for next time. To remove a saved title, tap the bin icon next to it in the same list.

• Free: 3 free uses of each AI tool every month (AI Polish, photo analysis, the summary, its translation and Talk through a room). Before you use one, the app shows how many are left and asks you to confirm with “Use 1 Free”. They reset on the 1st of each month, and are counted on each device.
• Pro: AI works every day through our built-in service, up to a daily limit.
• Pro with your own key: no limit from us. You pay Google or OpenAI directly, usually a few pence a day. See Set up your own AI key.

If you see “AI Limit Reached” or “Daily AI Limit Reached”, look it up in Troubleshooting.

AI Polish turns rough notes into professional wording. Type or dictate a note, then tap “AI Polish” (it has a sparkle icon) under or beside the box. It is on almost every text box, including photo captions and the report's editable text, where it shows once you tap into a box. It also works on your default report wording in Settings PRO.

You type: cracked brickwork above rear window, might need repointingAI Polish gives: Diagonal stepped cracking was noted to the masonry above the rear elevation window. Localised repointing is recommended to prevent further deterioration.

Where it is relevant, the wording refers to the standard that applies in your region, such as the Decent Homes Standard or MEES.

Photo analysis (General Inspections): in a room or external area, tap “Analyze Images with AI”. The AI suggests a description of what it can see, for you to check, edit and use.

How many uses you get: How much AI can I use?

Smart Build (the magic-wand button beside a text box) fills it from a few quick choices, using standard wording for common findings, limitations and next steps. It is standard template text, not AI. In Home and Commercial surveys each field has its own options, including commercial terms such as HVAC, three-phase electrics and curtain walling. In General Inspections it is also under a room's or area's observations, recommendations and maintenance boxes, where it adds to the end of what you have typed, and under photo captions. Edit the result to fit the property.

• Free: Smart Build on a few reports each month. Once a report has used it, that report keeps it. Smart Build shows how many you have left.
• Pro: every report, and your default report wording in Settings.
• Smart Build for your company introduction in Settings is always free.

In a General Inspection report for Saudi Arabia, the UAE or Qatar you can add an Arabic translation of the executive summary; for India, a Hindi one. Elsewhere the button does not appear.

1. Tap “Generate Report” and scroll to the executive summary.
2. Tap “Generate Arabic summary” or “Generate Hindi summary”.

The translation appears under the English summary in the report and the PDF, right to left for Arabic. It uses one of your AI uses (allowances). If you can, have someone who reads the language check it before it goes out.

Tap the microphone under a text box (on the larger survey fields it sits in the box's top corner) and speak. Your words appear as you talk and are added after anything already in the box, so nothing is overwritten. Tap it again when you have finished.

• Your phone asks for microphone permission the first time.
• Dictation listens for British English, whatever your region.
• It uses your phone's own speech recognition (Apple or Google), which may process the audio on their servers.
• Tap “AI Polish” afterwards to turn spoken notes into report wording.

Where to find it:Open a General Inspectiona room or outside areaTalk through this room

Say what you see and the readings you took, and AI sorts your words into the right boxes for you to check.

1. Tap “Talk through this room” (or “Talk through this area” outside) and speak. Your words appear as you talk. Tap Stop, then fix any misheard word or type instead.
2. Tap “Fill in the room”. Under “Check before it goes in” you see only the boxes you spoke about, each with a tick. A box that already has words offers to add to the end or replace.
3. Untick anything you don't want, then tap “Apply selected”. Nothing changes until you do.

• It can fill condition ratings you say out loud (Excellent, Good, Fair or Poor), temperature, humidity, observations, moisture readings and recommendations.
• Free includes 3 a month. Pro uses it daily, or without our limit using your own AI key.
• It needs an internet connection. If the AI can't be reached, your words are kept and “Add my words to Observations” puts them in as spoken.

Where to find it:SettingsProfileRegion & LanguageStandards & regulations for your region

A plain-English list of the standards and legal duties for your region, grouped by topic. For the UK that includes the RICS Home Survey Standard, MEES and EPC rules, the Decent Homes Standard, and condition and dilapidations references. Each entry explains the key points and links to the official source. It updates without an app update.

These are the same standards the AI refers to in your report wording.

• General Inspection: tap “Generate Report”.
• Home or Commercial: tap “Review report”, or open “Readiness & report”, check the list of anything missing, and tap “Finish & report”.

1. The report opens as your client will see it. Read it through: names, dates, photos, ratings and recommendations. You can correct text in the preview.
2. Tap “Save”. The “Share” button (and the email button, if you have set up email) appears once everything is saved.

Home and Commercial reports start as Draft. Change the status to Final only after your review.

In the saved report, tap “Share”. Your phone's share menu opens with the PDF, so you can:

• save it to Files, iCloud Drive, Google Drive or OneDrive;
• send it by your email app, WhatsApp or Teams;
• print it to a wireless printer.

When the report has a Scott schedule, “Share” first asks what to send: the full report, the report and the schedule as two PDFs, the report only, or the schedule only. When you email a report, choose which one to attach.

Sharing is free. On Free, the first time you may see a one-off note about the PropertySurvey Pro™ footer on the report.

To send straight from the app under your own email address, see Email reports from your own address.

Where to find it:SettingsSharingSMTP Settings

This sends reports from the app using your own work email, so they reach clients from you. You need a few details from your email provider.

1. Switch “Custom SMTP” on.
2. Fill in “SMTP Host” (for example smtp.gmail.com or smtp.office365.com), and choose “SSL” (port 465) or “TLS” (port 587).
3. Enter your full email address as the “Username”, your password, and the name and address clients should see.
4. Tap “Save”, then “Test”.

Then, in a saved report, tap the envelope icon, choose “My Email” or “Client Email” and tap “Send”.

Where to find it:SettingsProfileCompany BrandingUpload Image

Tap “Choose File” and pick your logo. A square or wide logo at least 1,000 pixels across looks sharpest. It appears on the cover and page headers of every report, including Home and Commercial reports. In the page header a very wide logo is drawn smaller, and a long company name in smaller type, so the company details beside it stay on the page.

On Free, reports show your company name instead.

Where to find it:SettingsProfilePDF Customization

• “Theme Color (Headers & Accents)”: pick one of five colours, or choose your exact brand colour.
• Typography: six fonts; the standard one is “Modern (Helvetica)”. They work offline.
• Cover layout: the shaded “Standard Header” or the ink-saving “Minimalistic Header”.
• “Visible Narrative Sections”: untick sections you never use, such as Weather or EPC. They disappear from General Inspections and their reports.

Your font, colour, cover and logo carry through to Home and Commercial reports too. Pro reports also drop the Produced with PropertySurvey Pro™ footer (“Remove App Branding”, on by default).

Where to sign: General Inspection: “Final Sign-Off”. Home Survey: “J Declaration”. Commercial Survey: “D Declaration”.

1. Choose “Draw” PRO to sign on screen with your finger, or “Upload Image” to use a photo of your signature.
2. Tap “Save to Profile” to keep it. Next time, tap “Load from Profile” instead of signing again.

Your signature, name and accreditations appear at the end of the report. A tall signature image is scaled to fit, at most 40 mm high.

To have the tenant, landlord, client or site contact sign as well, turn on Client Sign-Off.

Where to find it:Open a General InspectionReport NarrativeClient Sign-Off(in a Home or Commercial survey: the “Client sign-off” card, just before the declaration)

The tenant, landlord, client or site contact signs on your phone or tablet at the end of the visit, to confirm you attended and they gave access, or that the report is a fair record of the property's condition. Their signature prints in the report just before yours. It is free, and off until you turn it on.

1. In Settings → Profile, turn on “Client Sign-Off”. Choose who usually signs, and change the wording they sign under if you like, or tap “Smart Build” to put it together.
2. At the end of the visit, open “Client Sign-Off” in the survey. It comes just before your own sign-off.
3. Pick who is signing. The name starts from the client, tenant or landlord in the survey details; check it, and read the wording to them or let them read it.
4. Hand them the device to sign in the box. The signature saves as they sign, with the date and time.
5. If they were not there or would not sign, tap “Not present” or “Declined to sign” instead, and add a note if you need to.

• In the report: the report screen and the PDF print the wording, their signature, their name and role, and when they signed, under a heading such as Tenant Sign-Off. When they did not sign, the report says why.
• The wording is kept: once they sign, the words they signed under stay with the survey. Clear the signature to change them.
• Required sections: add Client Sign-Off to Sections every report must have to stop a report being shared until it is signed or marked as not signed.
• Follow-up visits start with a fresh sign-off, as they do with your own signature.
• Turned off later, sign-offs already recorded are kept but no longer print.

Where to find it:SettingsProfileCompany DetailsCompany History / About Us

Write a short introduction to your business once, and it is used in every report. Smart Build can draft it for you, free, and AI Polish can tidy it.

Default report wording PRO: in “Settings” → “Profile”, tap “Edit Report Wording” to set the text every new General Inspection starts with, such as “Scope of Survey”, “Technical Definitions” and “Methodology”.

1. Pick a section.
2. Type your own wording, or tap “Smart Build”, choose the options that fit your usual jobs and tap “Insert into field”.
3. To tidy wording you typed, tap “AI Polish” under the text.
4. Read it through and tap “Save”.

Surveys you have already started keep their own wording. From app version 1.7.0, default report wording is part of Pro. If you saved some on the free plan before then, your new surveys still start with it.

Tap the gear at the bottom right. Settings has four tabs:

• Profile: your company details, logo PRO, region, text size, tips, default report wording PRO, report look PRO, photo timestamps and HHSRS, client sign-off, required sections and the settings profile.
• Integrations PRO: your own AI and weather keys (guide).
• Sharing: sign-in and sync, email (SMTP), JSON import and export, and deleting your account.
• Help & Legal: contact support, manage your subscription, privacy choices and the app version.

Accreditations: in Profile, fill in “Accreditations / Titles”, and switch on “Propertymark / Scheme Number” or “RICS / RPSA Number” to add your number. They print as text on the report; logos of professional bodies are not added.

Where to find it:SettingsProfileCompany DetailsLock Settings

Stops anyone changing your company details or branding by accident. Useful when several people share a device.

1. Tap “Lock Settings”, then “Set Admin PIN” and choose 4 digits.
2. To make changes, tap “Unlock Settings” and enter the PIN.

While Settings are locked, the required sections list can't be changed and a settings profile can't be imported. In a B2B organisation, your admin can also lock Settings from the B2B portal or your device management.

Where to find it:SettingsProfileRequired Sections

Choose the sections every report must have filled in before it goes out. This is free.

1. Open “Required Sections” and tick the sections every report needs, such as the Executive Summary or the sign-off.
2. On each survey, those sections carry a “Required” tag: amber until they are filled in, then green.
3. In the report, Share, Email and Print stay blocked until every required section is filled in. The app lists any that are still empty.

Home Survey and Commercial reports check only the required sections they have.

Sections you have hidden can't be required. While Settings are locked, only someone with the admin PIN can change the list.

Where to find it:SettingsProfileSettings Profile

Save your company details, logo and report settings as one file, then import it on another phone or tablet to set it up the same way. Your name, signature, email server and API keys are not included.

1. On the device that is set up, tap “Export” and save or send the file.
2. On the other device, tap “Import”, pick the file and confirm. Its settings replace that device's. Surveys stay as they are.

While Settings are locked, unlock them with the admin PIN before importing.

We recommend adding your own key. The AI tools work without one, but only up to our daily limit. Your own key removes that limit, and you pay Google directly for what you use, usually a few pence a day.

Open the step-by-step Gemini guide →

In short: create a key at Google AI Studio (opens in a new tab), set up billing with a spend cap, then in the app go to SettingsIntegrationsGoogle Gemini, paste it into “Google Gemini API Key” and tap “Save & Sync Settings”.

Not sure whether to use Gemini or OpenAI? Compare them here.

Open the step-by-step OpenAI guide →

In short: at platform.openai.com (opens in a new tab) buy credit, switch off auto recharge, set a monthly limit, then create a key. In the app go to SettingsIntegrationsOpenAI, paste it into “OpenAI API Key”, leave “OpenAI Model” on “Automatic (newest GPT mini)” and tap “Save & Sync Settings”.

Recommended. Pro fetches weather without a key, but only up to a daily limit. Your own OpenWeatherMap key removes that limit, and their starter plan normally covers survey use at no cost.

Open the step-by-step weather key guide →

Still stuck? See Contact support.

Where to find it:SettingsHelp & LegalSubmit Feedback / Bug Report

1. Say what you were trying to do and what you see on screen.
2. Tap “Attach Screenshot or PDF” to add a screenshot (images or PDF under 5 MB).
3. Tap “Send Message”. Your phone model and app version are sent with it, so we do not need to ask.

You can also tap the “?” at the top of the home screen, or use the support form on this website.

B2B admins can set company details, report wording, required sections and more for every device from the B2B Account, or send them through device management (MDM).

1. Sign in to your B2B Account and open “App Settings”.
2. Choose “New Profile”, give it a name and pick “All Devices” or “Chosen Devices”.
3. Tick “Set by Your Organisation” beside each setting you want to control. Under About Us, the disclaimers and each Default Report Wording section, “Smart Build” and “AI Polish” help you write the text.
4. To give every device your AI and weather keys, use “Organisation AI & Weather Keys” in App Settings. A profile's “AI & Weather Keys”, or “Device Keys” for one device, take priority over them. Devices use them without showing them, and surveyors can't change them unless you let surveyors use their own keys.
5. Choose “Save Profile”. Devices pick it up the next time the app opens or checks in.

To fix a surveyor's name and accreditations on a device, choose “Assign Surveyor” for it in “Devices” or App Settings. Their email and signature always stay their own. Read the full guide, with locking and MDM examples →

The B2B edition is licensed to your organisation. Administrators manage licences and devices in the B2B Account; surveyors activate the app on their device without a portal login.

• Licence status shows at the top of Settings in B2B builds.
• The app checks its licence about every three days when online, and keeps working offline for up to fourteen days after a successful check.
• B2B surveys stay on the device. The consumer sign-in, sync and subscription articles in this Help Centre do not apply.

Team pricing: B2B team licensing. Rolling out to devices: deployment guide. Setting up devices together: App Settings guide. Admins: open your B2B Account.