Property Condition Reporting for Letting & Property Agents
In short
PropertySurvey Pro™ is built for property professionals. It turns rough shorthand field notes into structured, reviewable reports, with AI Polish that you check and edit before export — and it runs natively offline.
For letting and property agents, managing the condition of a portfolio depends on defensible documentation. PropertySurvey Pro helps you conduct check-in, check-out and interim inspections with photo-backed records.
Protect landlords and document deposits
Disputes over property condition are costly and time-consuming. A consistent reporting structure across your clerks and agents makes records easier to compare and defend.
1. Timestamped photographic record
Photos taken in PropertySurvey Pro carry time and date stamps on the final PDF, creating a dated audit trail to refer to when responding to a tenant deposit claim.
2. Reusable clause library
Stop retyping the same observations. Build a custom library of standard phrases (for example "scuff marks to skirting" or "professional clean required") and apply them with a single tap.
3. EPC integration
Query the GOV.UK database to append the official Energy Performance Certificate (EPC) rating to your reports. Confirm the current EPC and MEES requirements that apply to the let.
Frequently asked questions
How does the app help defend a deposit dispute?▾
Move-in and move-out condition reports capture each room with photos that carry EXIF-derived capture times (with attachment-time fallback), embedded in the final PDF. That dated record gives you a clear reference point if a deposit deduction is challenged.
Can I reuse standard inspection clauses?▾
Yes. Build a custom library of standard phrases (for example "scuff marks to skirting" or "professional clean required") with the Smart Builder engine, so you can apply common observations with a tap instead of retyping them.
Can I add the EPC rating to a report?▾
Yes. The app integrates the GOV.UK EPC database, so you can fetch the official rating and render an A–G chart on the report. Confirm the current EPC and MEES requirements that apply to the let.
How does it work across a team of clerks and agents?▾
Each clerk or agent works in their own signed-in account, with cloud sync and backup across that user's own devices. Sharing a consistent custom clause library keeps reporting style aligned; it is not a shared multi-user workspace.
Does it work offline during inspections?▾
Yes. Capture, photos and PDF generation run offline, so you can complete check-in, check-out and interim inspections in properties with poor signal and sync afterwards.
A practical tool for property agents
Equip your agency with offline-ready condition reporting that protects landlords and keeps records consistent.