Professional Landlord Inventory App for End of Tenancy Disputes
Strengthen your inventories
A handwritten inventory can be hard to defend in a dispute. Help protect your property portfolio with PropertySurvey Pro and structured, dated condition reporting.
End-of-tenancy deposit disputes are a common headache for landlords. When a tenant challenges a deduction for damages, adjudicators at deposit protection schemes expect clear, dated evidence. A basic checklist or a set of disorganised phone photos is much harder to rely on. You need a structured, contemporaneous audit trail.
Why the Pen and Clipboard Are Obsolete
Recording an inventory manually is not only painfully slow, but it leaves massive gaps in your evidence. Did that scratch on the flooring exist before the tenant moved in? Without a highly detailed, time-stamped photo accompanying a precise textual description, it's your word against theirs.
How PropertySurvey Pro Protects You
1. Photographic Provenance
PropertySurvey Pro can overlay a capture time and date stamp onto the photos in your report. When a dispute goes to arbitration, this dated record helps evidence the property's condition at the time of check-in or check-out.
2. Comprehensive Room Granularity
Our Smart Builder menus force a systematic approach. You'll evaluate the cleanliness, condition, and damage level of the flooring, skirting, walls, ceilings, and fixtures in every single room. Nothing gets missed.
3. Sign Off on Site
Hand the tenant your device to sign on screen with Client Sign-Off, sign off the report yourself and generate a professional PDF on site. Share it with the tenant there and then, before you hand over the keys.
Frequently asked questions
Why is a phone-photo inventory not enough for a deposit dispute?▾
Deposit-scheme adjudicators look for a clear, dated record tying each item of damage to a description. A loose set of phone photos without timestamps or structured notes is harder to rely on. PropertySurvey Pro pairs each photo with a written description and an EXIF-derived capture date and time where available, otherwise attachment time.
Can the tenant sign the inventory?▾
Yes. Turn on Client Sign-Off in Settings and the tenant signs on your phone or tablet at the end of the check-in or check-out, before keys change hands. Their signature, name and the time they signed print in the report just before your own sign-off. It is free. You can still share or print the PDF for them to keep.
Does it work without a signal in an empty property?▾
Yes. PropertySurvey Pro is offline-first, so you can capture photos, condition ratings and notes with no reception. When you sign in, data syncs across your own devices and backs up per account.
Can I record move-in and move-out condition side by side?▾
PropertySurvey Pro supports move-in and move-out condition reports with condition ratings (1–3) per room item, helping you compare the state of flooring, walls, ceilings and fixtures across the tenancy.
How does AI Polish help with inventory wording?▾
Dictate shorthand and AI Polish expands it into clear, neutral descriptions that you review and edit before export. Free users get a monthly allowance; Pro adds a daily allowance plus the option to use your own Google Gemini or OpenAI key.
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